Effective Date: July 10, 2026
1. Purpose
This AI Usage & Disclosure Policy explains how SMC Designs uses Artificial Intelligence (AI) technologies while providing products and services. It also outlines the responsibilities of both SMC Designs and our clients when AI-assisted tools are involved in a project.
By using our website or engaging our services, you acknowledge and accept the practices described in this policy.
2. Our Approach to Artificial Intelligence
Artificial Intelligence is used to enhance productivity, creativity, automation, analysis, and decision-making. At SMC Designs, AI supports our team—it does not replace professional expertise, strategic thinking, or human oversight.
All significant deliverables are reviewed by qualified professionals before being provided to clients whenever reasonably applicable.
3. AI Services We Provide
Our AI-related services may include:
- AI strategy and consulting
- Business process automation
- AI assistants and chatbots
- AI-powered customer support
- AI marketing systems
- AI content generation
- AI image and video generation
- AI workflow development
- Business intelligence and analytics
- Predictive reporting
- Prompt engineering
- AI training and implementation
4. AI Technologies
SMC Designs may utilize trusted third-party AI technologies, including large language models, computer vision systems, automation platforms, machine learning tools, and generative AI services.
Technology providers may change over time as new solutions become available.
5. Human Review
Unless otherwise agreed in writing:
- AI-generated content should not be considered final without review.
- Clients are responsible for reviewing deliverables before publication, implementation, or distribution.
- Legal, financial, medical, engineering, or regulatory decisions should always involve qualified professionals.
6. Accuracy of AI Output
Artificial Intelligence can occasionally generate inaccurate, incomplete, outdated, or misleading information.
While SMC Designs performs reasonable quality assurance, we cannot guarantee that AI-generated content will always be free from errors.
Clients remain responsible for verifying information before relying upon it in business or operational decisions.
7. Client Data & Confidentiality
We respect the confidentiality of all client information.
When AI technologies are used:
- Client information is processed only as necessary to deliver requested services.
- Reasonable measures are taken to minimize unnecessary disclosure of sensitive information.
- Confidential information is handled in accordance with our Confidentiality Policy.
- We do not intentionally use confidential client information to train public AI models without the client's authorization.
8. Intellectual Property
Unless otherwise agreed:
- Clients retain ownership of the information they provide.
- SMC Designs retains ownership of proprietary AI workflows, prompts, automation frameworks, templates, methodologies, and internal processes.
- Ownership of project deliverables is governed by the applicable service agreement.
9. Ethical AI Use
SMC Designs is committed to the responsible use of Artificial Intelligence.
We strive to:
- Maintain transparency regarding AI-assisted work.
- Respect privacy and confidentiality.
- Reduce bias where reasonably possible.
- Promote fairness and accountability.
- Use AI in compliance with applicable laws and regulations.
10. Client Responsibilities
Clients agree to:
- Review AI-generated deliverables before use.
- Verify critical information independently.
- Provide accurate source information.
- Ensure they have the necessary rights to any materials submitted for AI processing.
- Use AI-powered deliverables lawfully and responsibly.
11. Limitations of AI
Artificial Intelligence should not be considered a substitute for professional legal, medical, accounting, engineering, investment, or other regulated professional advice.
SMC Designs recommends consulting qualified professionals where specialized expertise is required.
12. Limitation of Liability
To the fullest extent permitted by law, SMC Designs shall not be liable for losses arising from:
- Client reliance on unverified AI-generated outputs.
- Decisions made without appropriate human review.
- Third-party AI platform failures.
- Service interruptions outside our reasonable control.
- Inaccuracies inherent to Artificial Intelligence technologies.
13. Policy Updates
This policy may be updated periodically to reflect changes in technology, legal requirements, or our business practices.
The latest version will always be available on our website.
14. Contact Us
For questions regarding this AI Usage & Disclosure Policy, please contact:
SMC Designs
Email: info@designsbysmc.com